Accounts Payable Specialist

Overview of AJWS

American Jewish World Service (AJWS) is the leading Jewish organization working to fight poverty and pursue justice in Africa, Asia, Latin America and the Caribbean. By supporting hundreds of social change organizations in 14 countries, we respond to the most pressing issues of our time—from disasters, genocide and hunger, to the persecution of women and minorities worldwide. With Jewish values and a global reach, AJWS is making a difference in millions of lives and bringing a more just and equitable world closer for all.

Overview of Team

The Finance Department is one of three teams within the Finance and Administration Division of AJWS. The Finance Department is responsible for the oversight of the organization’s financial sustainability and financial assets. The team prepares the organization’s annual operating and capital expenditure budgets; advises management and AJWS’s Board of Trustees on the organization’s financial position; prepares monthly, quarterly and/or annual financial reports and forecasts; collaborates with AJWS’s investment management advisor to safeguard AJWS’s investments and ensure alignment with AJWS’s mission and values; collaborates with Development on donor proposals and reporting; prepares the organization’s annual Form 990 report and related filings; and oversees the organization’s annual financial audit(s) and preparation of its audited financial statements. Additionally, the team, develops and implements a broad range of organizational policies and processes; ensures compliance with tax and regulatory requirements; provides training and support to staff in diverse roles across the organization; ensures timely recording and processing of all transactions and continuously assesses the financial needs of the organization.

Position Summary

The Accounts Payable Specialist plays a significant role in the finance team’s accounting function. This position reports to the Accounting Manager and is responsible for collaborating with various departments to gather financial data to ensure the organization’s finances are in order as well as maintaining the centralized expenditure accounts of the organization.

Job Description:

Responsibilities include but are not limited to:

Review and process all invoices to ensure accurate and timely payments to vendors;
Review and manage Team Member Corporate Credit Card and Travel Cash Advance Programs, ensure Travel and Expense (T&E) expense reports that are submitted are in accordance with T&E policy and prepare T&E journal entries;
Check figures, and documents for correct entry, mathematical accuracy, proper approvals and proper codes;
Prepare and complete month-end responsibilities including journal entries (i.e. accrued expenses, ACHs, wires, accounts reconciliation);
Reconcile and monitor vendor profiles and bring to the attention of the Accounting Manager any inconsistencies;
Prepare annual 1099 forms;
Reconcile and prepare monthly investment portfolios journal entries;
Serve as finance liaison to other divisions; train staff on proper expense report and invoice preparation and submission through expense and invoice management system, and review all expenses charged for appropriate coding;
Assist in the preparation of the monthly internal financial reports;
Assist in annual independent audit by preparing audit work papers and account analyses; and
Perform other duties as necessary and assigned.

Required qualifications:

Bachelor’s degree in Accounting or related field or equivalent experience;
Proficiency in MS Office with strengths in Excel and PowerPoint;
Strong organizational and analytical skills, with ability to identify and resolve problems in a timely manner;
Excellent interpersonal and communication skills;
Ability to exercise sound judgment and work effectively with personnel at all levels; and
Ability to prioritize and work under deadlines.

Preferred qualifications:

Minimum 1-2 years accounting experience;
Non-profit and fund accounting experience;
Experience with financial software (e.g. Abila MIP); and
Experience with expenses and invoices management system (e.g. SAP Concur).

Additional Information:

Salary range: P1/$60,000*-$73,000
This role is full time (40 HRS), Non-Exempt
This is a union position

Location:

Remote – Contiguous US-Based
*This role is flexible in nature and can be performed from a home office in the contiguous United States.

Compensation and Benefits Information:

AJWS is committed to a salary framework that aligns with our culture and values. The compensation range reflected is in alignment with our framework and individual pay decisions will vary based on skills and experience while still allowing for growth.
Paid Time Off: 15-22 Federal and religious holidays off each year in addition to generous vacation and sick days;
Full health benefits coverage with minimal contribution by employees;
403(b): 4.25% company match (safe harbor);
Flexible Spending Account and Commuter Benefits;
Workplace flexibility and generous leave policy.

Additional Considerations:

Black, Indigenous and People of Color; Lesbian, Gay, Bisexual, Intersex, Trans and Gender non-conforming people, women, and differently-abled people are encouraged to apply. We also encourage applications from people of diverse religious, spiritual and cultural backgrounds.

As an organization committed to promoting social justice around the world, it is essential that we incorporate a diverse, equitable and inclusive lens into all aspects of our work at AJWS. We encourage applicants with a global perspective and a commitment to values around diversity, equity, and inclusion to apply.

Authorization to work in the U.S. is required.

How to Apply:

For immediate consideration, apply below.

Applications submitted without a resume and personalized cover letter will not be considered.